Boy Scouts of America
Long Beach Area Council
Table of Contents
Article Heading Page
1 Title 1
2 Statement of Acceptance 1
3 Troop Meetings 1
4 Attendance 1
5 Registration 2
6 Recharter 2
7 Dues 2
8 Board of Review 2
9 Advancement and Merit Badges 3
10 Troop Elections 4
11 Uniform Requirements 4
12 Patrol Meetings 4
13 Outings 5
14 Troop Committee Meetings 5
15 Fund Raising 5
16 Parent Meetings and Participation 6
17 Conduct 6
18 Committee Chair Election 6
19 Amendments and Revisions 7
20 Acknowledgments 7
21 Exhibits 7
22 Attachments 7
22a Parent(s) and scout agreement
22b Troop Introduction, Exhibit-1 8
22c Scout of the Quarter / Year, Exhibit-2 8
The by-laws are established to set forth the guidelines, rules and regulations for the operation of the Boys Scout Troop and to insure consistence of policy to be applied by the Committee, Scoutmaster and his Assistants.
Herein references to: “Troop” is defined as Troop 134
“Parents” is defined to include single parents.
Article 1 Title
Boy Scouts of America, Troop 134 Lakewood, is the official title. Charter Organization is Belmont Shores Lions Club as of November, 2003.
Article 2 Statement of Acceptance
Troop 134, hereafter referred to as Troop, shall operate under the policies and guidelines set forth by the National Headquarters of the Boy Scouts of America and the Long Beach Area Council.
Article 3 Troop Meetings
Troop meetings shall be held every first and third specified weekday of the month from 7:00 p.m. to 8:00 p.m. unless otherwise directed by the Scoutmaster, or his assistant. The purpose of Troop meetings is to encourage and make available to all Scouts, rank advancement opportunities, brief patrol corners, and the planning and preparation of activities. Leadership Corp. Is responsible for running and planning of troop meetings and activities.
Article 4 ATTENDANCES
Scouts are encouraged to attend all meetings and functions. Scouts are to be on time for Troop meetings in full uniform (Scout shirt, Neckerchief & slide, other designated scouting appropriate attire) and have their Scout Handbook with them. Scouts are expected to stay for the entire meeting. Absences due to sickness, school work, or family commitment may be excusable. However, the Senior Patrol Leader (SPL), Patrol Leader (PL) or Scoutmaster must be notified prior to the meeting. Excusable absences are determined prior to the Troop meeting; therefore, full account must be given for consideration. A Scout missing three or more consecutive Troop meetings without contacting the SPL, PL, or their respective assistants will be considered their inactive. Payment of dues does not make a Scout active. All Scouts must attend at least 60% of all Troop meetings to be eligible for outings. A Scout not doing so will be considered inactive.
Article 5 REGISTRATIONS
Registration fee for each Scout will be current fees as set forth by the National Headquarters. Boy’s life will be purchased by each Scout or each family at the time of registration. Inactive Adults and Scouts will not be registered when the Troop re-charters.
Article 6 Recharter
Re-charter fees are paid by the Troop and/or the Charter Organization. The individual Scout and Adult may be responsible for payment of re-charter fees if the Troop treasury or Charter Organization cannot cover full payment. For individuals who were inactive and were not reinstated payment of re-charter fees does not constitute a change in inactive status, only participation in Troop meetings and activities can improve that status.
Article 7 Dues
Dues contribute to the purchase of awards, equipment and miscellaneous items, as approved by the Scoutmaster or Troop Committee. No Scout can receive any award or rank advancement if their dues have lapsed more than one month. Dues are collected during troop meeting at the first meeting of the month Nonpayment of dues affects active status.
Article 8 BOARD OF REVIEW
A Scoutmaster conference takes place each time a Scout completes the requirements for a rank advancement. At the end of the conference the Scout will schedule himself for the next Board of Review. The Board of Review is conducted by adult Troop leaders interested in the Scouts progress. Adults want to make sure the Scout has completed the requirements for a particular rank. They may also be able to suggest ways the Scout can get more out of Scouting. The Board members cannot be related to the candidate Scout. The Board of Review will be done by the adult leaders for all ranks. With the exception of Eagle scout rank. This will be performed by the council by various adult members in the council.
Article 9 ADVANCEMENT AND MERIT BADGES
When the Scoutmaster accepts a candidate’s application he will talk to the candidate to see that he understands and subscribes to the Scout Oath and Promise and that he understands the Scout Motto, Scout Slogan, Salute, Sign, and Handshake. The Scoutmaster will also insure that the Scout understands the significance of the Scout Badge and Outdoor Code. When he meets those requirements, he is a Scout and can proudly wear the Scout Badge and Uniform.
The Scouting program provides many opportunities for a Scout to learn skills and take part in adventures. It also recognizes their achievements by awarding badges of rank. The first four are Scout, Tenderfoot, Second Class, and First Class. The ranks of Star and Life are next. The highest rank is that of Eagle Scout. This all requires active Scout participation and advancement together. If a Scout wants to advance, he must first and foremost take part in all activities of his Patrol and Troop. When Scouts do, they will pick up most of the Scout skills they need to advance. All scouts can get assistance in working on Scout Skills from their Patrol member or patrol dads, Assistant Scoutmaster(s), Patrol Leaders, and other Guides in the Troop.
The Troop’s goal is that every Scout should advance in a timely manner. A Board of Review will be made available by contacting the Scoutmaster or his assistant. A Court of Honor will be held quarterly or as deemed by the Scoutmaster or the Troop Committee. No Scout will be allowed to go before the Board of Review until the Scoutmaster has certified (at least one week in advance) that the Scout has met all requirements. The Scout must have his Scout Handbook up to date, be in full uniform, dues paid in full, and be on active status before meeting with the Board of Review. The Scout must also meet with the Scoutmaster, or one of his assistants, to have a Scoutmaster Conference before meeting with the Board of Review.
Merit badges are recognition of skills learned by the Scout. They are the reward for completion of work well done. A complete list of merit badges is listed in the Scout Handbook. The Scout will be given a Council approved counselors list from the Scoutmaster or his assistant. The Scout seeking a merit badge must then select a counselor from the list, request a merit badge card from the Scoutmaster or his assistant(s), fill in the selected counselors name and have the card signed by the Scoutmaster. The merit badge card must be approved by the Scoutmaster before contacting the counselor.
Parent(s) should look over the requirements, ask questions, and encourage their Scout to begin. The Troop puts on many outings and events that could qualify a Scout for a merit badge with some added work by the Scout. The Troop usually has Council approved counselors on staff. However, Scouts should learn to become comfortable in seeking out new and different Scouters outside of the Troop for their merit badge work, particularly Eagle required badges. After completion of their merit badge requirements, and signature by the approved counselor, the Scout must present the merit badge card to the Scoutmaster for recording. The Scout will receive his award at the Court of Honor or Troop meeting.
It is also recommended to keep records of all accomplishments, MB’s, cards
It is also suggested and recommended that the scout keep a current copy of all his work, merit badge cards and other information associated with his merit badge achievement; due to scout & family relocation or other possible loss of information.
Article 10-1 TROOP ELECTIONS
Troop elections for Senior Patrol Leader and Patrol Leaders will be held in April of each year, with the intent to have the new leaders begin their terms of office May first. The position of Senior Patrol Leader will be decided by majority vote of all registered active Scouts who attend the election night meeting. (No absentee ballots) To run for the Senior Patrol Leader position the Scout must be at least First Class rank. All other members of the Senior Patrol staff are assigned by the Scoutmaster and the new Senior Patrol Leader. New Patrol Leaders will be voted on by registered active members of each Patrol for their Patrol only. The Patrol Leader will select his assistant(s) with the consent of the Scoutmaster or his assistant. Special elections can be held if deemed necessary by the Scoutmaster and / or his assigned representative.
Article 10-2 TROOP TRAINING
Any Scout wanting to hold a position of Troop Leadership is encouraged to take advantage of the training programs offer by Boys Scouts of America. Scouts must have approval from the Scoutmaster prior to registration. Upon the scout’s acceptance into the training program, he can apply for a sponsorship. If the training is approved, the troop will pay up to one-half (1/2) the cost of registration fee for this course. (Voted on and approved October 1999)
Article 11 UNIFORM REQUIREMENTS
The Scout uniform consists of the official Scout shirt (long or short sleeves) and all appropriate insignia, as outlined in the Boy Scout Handbook to include the Troop neckerchief, Troop cap and belt. The belt will be the official Scout belt. If official Scout shorts are worn, then official Scout socks must also be worn. Tribe of Tahquitz and other Honor Scout shirts with proper insignia may be worn in lieu of the official Scout shirt. The aforementioned is considered “class A”. A Troop T-shirt (class B) is available for purchase to each Scout when he joins the Troop. They are also available for adult purchase. The Scoutmaster or his Assistant determines when the Troop T-shirt is worn in lieu of the official Scout shirt.
Article 12 PATROL MEETINGS
Each Patrol will hold two meetings per month. Patrol menus and duty rosters should be planned at one of these meetings or at the assigned time during Troop meetings, for upcoming events and outings. Patrol members should attend each and every Patrol meeting. Failure to attend the meetings or failure to notify the Patrol Leader that one will not attend, adversely affects the Patrol. An Assistant Scoutmaster is assigned to each Patrol by the Scoutmaster to help guide and assist the Patrols at meetings and outings. The Patrol’s Assistant Scoutmaster will recruit parents to help at outings; these are known as “patrol dads”.
Article 13 OUTINGS
All relatives and friends are welcome to participate in Troop Family Outings. They can, if they so desire, join their respective Patrols for meals. Prior arrangements with the Patrol are essential for adequate facility space and provisions obtained and fees collected. These event fees apply to all that participate. All minors not registered /with the troop, must be accompanied by a responsible parent or guardian. All other outings still require parent(s) participation for driving and other assistance.
All outings must comply with the approved calendar. Patrol menus and duty rosters must be approved by the Patrol’s Assistant Scoutmaster or the Scoutmaster. No Scout will be allowed on any outing, unless a signed parent release form is in the Scout’s possession before leaving. The Activity Attendance form will be completed by the Patrol and given to the Scoutmaster one week prior to the event. All money for the outing must be turned in as designated by the Patrol’s Assistant Scoutmaster. No refunds will be given after purchases have been made. It is the parent’s responsibility, to be available, on time at the conclusion of a trip. Parents must be aware, however, that return time contact will be attempted. To assist the Scouts in making contact, parents should allow a window of availability.
The Scoutmaster or his appointed assistant will ensure that there is adequate adult participation in all outings for the safety of the Scouts. If there are not enough adults participating, the outing will be canceled. The Scoutmaster or his assistant will also determine if there is sufficient transportation of the Scouts. If either transportation weather or quantity of drivers is insufficient, the outing can also be canceled for these reasons.
When possible when possible a designated parent will be the local contact to distribute information.
Article 14 TROOP COMMITTEE MEETINGS
The Troop committee / parent meeting will meet at least once monthly to discuss any problems and find solutions also to review or plan any Troop activities. Parents are encouraged to attend. When convened, the Troop Committee, as the minimum consists of: the Chairperson, Recorder, and three (unrelated) persons, who have a vested interest in the welfare of the Troop. The Recorder will take minutes and present them for reading at the next regularly scheduled meeting. A representative from the Charter Organization should be present at each meeting.
Article 15 FUNDRAISERS
All fundraisers will have the Troop Committee’s approval. Every Scout is urged to participate in all fundraisers. All moneys accumulated by the participants will be used by the Troop. However, fund raisers where the individual Scout collects money directly from his own effort will be credited a percentage of that money. The credit will be maintained in an account for the Scout and can be used by the Scout to pay dues, camp fees or any other debt incurred within Scouting. Quarterly statements will be given to all Troop members by the Troop accountant/bookkeeper. Money accumulated by a Scout who transfers to another Troop; matures to an adult or terminates his membership, will revert to the general fund.
Additional fund raiser may be organized and earmarked for a particular outing to help offset the “cost per boy” to help allow more scouts to be able to attend the particular event. This must also be approved by the committee.
Article 16 PARENT MEETINGS AND PARTICIPATION
Parent(s) and single parent(s) meet once a month. All parent(s) are expected to attend, assist and advise the Troop Committee. Parents are an important part of the Troop and are encouraged to participate in the operations. Only through active participation of both the Scouts and the parents will ensure a successful Troop. Parents may be called upon periodically to assist in a Troop operation or activity. It is expected that parents participate in the discussions of program and operations of the Troop and to be fully aware of issues so they can be prepared to vote on those issues. Parents should be receptive to the request for troop assistance as we do need active support from the parents. There must be an adequate number of parents participating in camp outs and other events to make them successful. If there is a lack of parent participation, outings can be canceled.
Article 16-1 Parent / adult participation at a troop meeting
Parents are generally not part of the troop meeting; hence they are typically not in the area the troop meeting will take place.
Article 16-2 Parents /adults that are part of the troop meeting
There are several parents / adults that are part of the troop meeting. These are adults that are identified as BSA members and have proper certifications specifically valid youth protection.
The adults will be those identified as Assistant Scout master (ASM) and Patrol dad (PD) or invited guest / speaker / presenter.
Article 16-3 Invited guest speaker
The speaker or Subject Matter Expert (SME) can be invited for the purpose of troop activity and troop education for that topic. At all times the SME is required to adhere to professional conduct that is in keeping with BSA policy for Youth protection and “troop adopted social norms”.
Article 16-4 Parent / adult supervision of a scout
Should a scout have special needs and adult supervision, that adult can be in the area to supervise that scout of special needs. One example is a sign language interpreter for deaf and hard of hearing (DHH) people.
Article 16-5 Special courts
Special courts are troop events that are different from general troop meetings. These are typically but not limited to Quarterly “court of honor” and an Eagle court. At these meetings a meeting is a point of recognition where family and friends are important members of the meetings. Limits of the number of people are based on space (occupancy codes from zoning and fire departments) and safety reasons. This type of meeting is where photographic opportunity for awards are considered normal and for the most part welcome. For the most part is defined as picture taking circumstances that allow normal troop function and do not cause hardship of the troop and its fundamental purpose of conducting a court of honor.
Article 17 CONDUCT
No Scout should arrive prior to ten minutes before any meeting unless otherwise instructed and met by an adult. It is the parent(s) responsibility to ensure that their Scout has transportation to and from all Scout functions. Scouts should stay out of all areas instructed to do so. Under no circumstances should a scout leave the area of a Scout function without an adult leader’s permission. If a Scout misbehaves at any Scouting function, or is insubordinate to any leader, it will be brought to the attention of the Scoutmaster or another adult leader. First offense: Scoutmaster Conference, Second offense: Parent conference. If the behavior continues, it will be brought before the Troop Committee who will decide what action to take. If a Scout has a grievance against any leader it should be brought to the attention of the Scoutmaster or any adult leader. If the problem cannot be resolved, it should be brought before the Troop Committee. Excessive misconduct may result in temporary suspension of the Scout from activities. Any physical abuse, verbal abuse, mistreatment or disrespecting of another fellow scout, will not be tolerated. If this occurs, the instigating individual’s parent(s) will be notified.
Alcoholic beverages and firearms are not allowed on any Scout function. Hazing has no place in Scouting and is not allowed.
Article 18 COMMITTEE CHAIR ELECTION
Election or re-election for committee Chair will occur once per calendar year. Nominations will occur at the March Parent Meeting. Elections take place at the April Parent Meeting. Committee members must be present to participate in nominations.
Article 19 AMENDMENTS AND REVISIONS
The Troop By-Laws can be amended or revised only after a vote by all active Scouts and Adult leaders. The request for amendment must be presented to the Scoutmaster. It is the Scoutmaster’s responsibility to set up the voting procedure. At the time that any amendments or revisions are voted upon, the “Robert’s rules of order” shall apply If resolutions are not ratified in a timely manner, the By-Laws stand as previously adopted, unless in clear conflict with National’s policy or requirements.
Article 20 ACKNOWLEDGMENTS
Scouts and Parents will acknowledge their review of the By-Laws by completing the attached signature page. This should be accomplished by the second parent meeting of the troop year (generally April).
Article 21 EXHIBITS
The attached and numbered exhibits(s) are part of the By-Laws and apply as guidelines, rules and/or regulations where appropriate. The exhibits allow for amending, the day to day ongoing detail changes, while not affecting the By-Law’s articles. In some instances, the Exhibits may restate some of the articles herein. In any case of conflict between the By-Laws and the Exhibits, By-Laws rule.
Article 22 ATTACHMENTS
Attachments follow the exhibits and are part of the By-Laws and apply as guidelines, rules and/or regulations where appropriate.
The Troop 134 MOTTO and what we would like to see each boy live by while he is a member of the Troop, is as follows:
S – SERVICE: To promote and support your community.
C – COMMUNICATION: To learn how to express yourself effectively.
O – OUTDOORS: A place to appreciate and apply the skills learned
in the Outdoor Code of Scouting.
U – UNDERSTANDING: To know the Scout Law and apply it to everyday
T – TRAINING: To encourage individual development and growth
Troop Meetings are held on the First and Third Weekday of each month at 7:00 p.m. at Cleveland Elementary School. Summer months to be announced.
Troop dues are $10.00* per month, payable on the FIRST MEETING of each month.
Patrol meetings are held at the discretion of each patrol.
Time and day of week are up to adult leader.
Any parent who wishes to help with a Troop program should contact the Scoutmaster.
Parent meetings are held on before the first 1st Troop meeting of the month.
TROOP MEETING AGENDA OUTLINE
7:00 PM Dues, Attendance and Troop Meeting
7:15 PM Patrol Corners
8:00 PM Closing Ceremonies
*Effective as of January 1, 2010
RULES AND REGULATIONS
All Troop activities will be conducted in accordance with the policies of the Boys Scouts of America and the Troop By-Laws. Boys and adults will comply with the principles of the Scout Oath and the 12 points of the Scout Law. The following is an overview of our Troop By-Laws and other Scout Policies.
- Boys are to be on time, in full uniform and have their Scout handbook with
them. Scouts are expected to stay for the entire meeting. Absences due to
sickness, schoolwork, or family commitment may be excusable. However,
the SPL, PL or Scoutmaster must be notified prior to the meeting.
- Dues of $10.00* per month are payable on the first meeting of each month.
- A Scout missing three or more consecutive Troop meetings, without
contacting the SPL, PL, Scoutmaster or his assistant will be considered
inactive. Payment of dues does not make a boy active. He must actively
participate with the Troop.
- Rudeness, improper language or other inappropriate behavior will not be
tolerated in Scouting.
- If a Scout’s behavior is disruptive or out of line, he will be dismissed from the
meeting and will not be allowed to return without bringing a parent to
ensure his proper conduct.
- All Scouts must attend at least 60% of all Troop and Patrol meetings to be
eligible for outings and to hold a position within the troop. A boy not doing so, will be considered inactive. Inactive Scouts are still responsible for payment of Troop dues.
*Effective as of January 1st, 2010
- Boys are to be on time, and wear the Troop T-shirt and have their Scout
handbook with them. The need for uniform will be determined per patrol, as needed per event or activity.
- Dues are at the discretion of the Patrol.
- Items “D” and “E” above also apply to the Patrol meeting.
- Scouts are responsible for attaining all details for outings including;
departure times, equipment needed, parent release forms, expense money,
etc. In addition to keeping their parents informed of the details of these outings.
- If a Scout’s behavior is disruptive or out of line he will be warned and/or
reprimanded. If the offense is inappropriate for a Scout, he will not be
allowed to attend any further events without a parent in attendance.
- The Outing Leader (Adult in Charge) is in charge of all activities. Scouts
are to obey and listen to the Outing Leader and should never leave the
activity area without adult leader permission.
- All wilderness or camp regulations are to be followed at all times. Scouts
are expected to abide by the Outdoor Code.
- Scouts are to be in full uniform when traveling to and from outings for insurance reasons.
- Tents are only for sleeping and changing clothes. When a tent is not in use, it
is to remain accessible, clean and ready for inspection.
- Scouts are assigned to tents prior to the activity. No Scout is permitted to
enter or stay in any tent other than the one assigned to him.
- A Scout may not attend an outing without a currently signed parent release
- Troop officers must perform duties satisfactorily in order to get credit for the
leadership advancement in rank as determined by scoutmaster.
- The Senior Patrol Leader (SPL) may remove any officer or staff member whom
is not performing expected duties after a conference with the Scoutmaster.
The Advancement Chairperson will be notified that the staffs time for
advancement terminated with the removal from office.
- Staff members must attend at least 60% of all Troop outings, all Troop Court-
of-Honors and Troop meetings unless previously excused by the Scoutmaster.
- Troop dues are waived for Eagle Scouts effective the date of their
- If a Staff member is a member of the Tribe of Tahquitz and is currently the
Troop’s SPL, he will either; server on the Tahquitz Staff the week his Troop
is at summer camp or serve his office of Troop SPL, if he chooses to be on
Tahquitz Staff, he will have full knowledge that the Troop Assistant Senior
Patrol Leader (ASPL) will assume his office that week at Summer Camp.
It is the SPL’s duty to make sure the ASPL is properly trained and under-
stands his duties and can perform as the Troop SPL that week of summer
INFORMATION FOR PARENTS:
- No alcoholic beverages or firearms are permitted under any circumstances
for Scout activities.
- parent release forms are required for all outings. Boys will not be allowed to
attend without them.
C, Dues are due on the first meeting of each month. Scouts that are
delinquent two months will not be permitted to participate in outings of
- parent are expected to support all Troop fundraisers. Fundraisers earn
money for re-chartering, new equipment, long distance Troop outings,
insurance and all general expenses incurred by the Troop.
- parent Committee Meetings are held before the 1st Troop
meeting of the month to discuss outings, problems, funding and troop
programs. Or as adjusted to meet the troop or availability of a meeting place. Parents are encouraged to attend and voice their opinions and
volunteer their support. All parents are expected to support their Scout and
Troop and the ideals of the Boys Scouts of America.
- Parent are expected to attend all Court-of-Honors.
- Boys listed as inactive (see letter C Troop meetings) are not eligible to
attend any outing until they again become active with the Troop.
- Boys will be dropped from the Troop after missing 4 consecutive Troop
meetings without notifying the Scoutmaster or designate. The Scoutmaster
will attempt to contact the inactive Scout before this action is taken.
- A parent may not sign an achievement for his or her scout in the Boy Scout Handbook.
- Currently the Troop re-charters in April each year. Re-charter fees will be
paid by the Troop and/or Charter Organization if the treasury allows, otherwise, the individual Scout and adult leader will be responsible for payment of their fees.
TROOP TRIBE OF TAHQUITZ MEMBERS:
- Troop members entering Tribe with less than two of the four required merit
badges (as specified by Tribe requirements) have until December that year to complete this requirements. The
Chief of Tribe will be notified by the Troop Advancement Chairman if the
required merit badges are not completed.
- Attendance of Troop meetings is required when not in conflict with Tribe
member or activities. However, Scouts must attend at least 50% of the
Troop meetings in any given amount of time.
- Attendance at Staff meetings is required of all troop staff.
- Staff members must attend at least 60% of all Troop outings, all Troop Court-
of-Honors and Troop meetings unless previously excused by the Scoutmaster
or his assistant.
- A Tribe member who is inactive in the Troop will be reported to the Chief of
- Troop outings and meetings will take precedence over Tribe outings and
meetings with 48 hours or less notice.
Scout of the Quarter & Year
Demonstrate Scout spirit by living the Scout Oath (Promise) and Scout
Law in your everyday life.
Must attend at least 75% of Troop Meetings.
Must attend at least 75% of Troop outings.
Must participate in Fundraisers.
Inactive scouts are ineligible.
- Rank Advancement
Must maintain proof of activity for rank advancement.
- Merit Badge
(merit badges will be considered in the following order):
- Eagle required merit badges earned.
- Additional merit badges earned.
The Scoutmaster and Committee Chairperson will meet and review the following records:
Scribe attendance book
Advancement record book
Outing log book
*Added in February, 1999
Updated in April of 2010
This document has been developed as a tool to guide the Parent(s), the Scout and the Troop Organization through the daily implementation of the Troop Operational Plans. As you have read the document, you will see a plan unfold that will help deliver a quality program to the Scouts in the Troop. The By-Laws insure guidelines for the effective operation and consistent application of policy as it relates to Troop 134 and your Scout.
By your signature below, this acknowledges you have read, agree, understand, support, and respect and adhere to the bylaws, Exhibits and attachments of Troop 134:
Date: _________________ / __________ / ____________
Month Day Year